Outlook For Mac Copy Meeting

Outlook for Mac uses a similar feature called Recent Addresses, however there are some differences. Outlook for Mac does not synchronize the Recent Addresses data from or to the Exchange server. Instead, Outlook for Mac builds a local database of recently used addresses from email messages that are stored in the user's identity. Open Outlook on your Mac Select the Calendar option in the bottom left-hand corner of the screen. Begin to schedule a new meeting by selecting New Meeting in the top left-hand of your screen. You will now see the new meeting window. Microsoft Outlook supports not only attaching files from your hard disk, but also inserting Outlook items, such as emails, meeting invitations, appointments, contacts, etc. As attachments in an email. In the Mail view, click Home New Email to create a new email. In the new Message window, click Insert Outlook Item. See screenshot: 3.

  1. Outlook For Mac Copy Meeting Video
  2. Outlook For Mac Copy Meeting Photos
  3. Outlook For Mac Copy Meeting Notes
  4. Outlook For Mac Copy Meetings

Schedule, edit, or cancel meetings from Microsoft Outlook for the Mac.

Scheduling Webex Meetings from the Outlook Desktop Client is easy.

Advantages

  • Not having to go to a website to add a Webex Meeting to your newly created or existing meetings
  • Ability to just click a single button to make your meetings a Webex Meeting
  • Easy to view your calendar and others when scheduling

Requirements

  • Webex Meetings Scheduler add-in must be installed.

Add Cisco Webex Meetings Scheduler to Outlook

1

Go to Microsoft AppSource.

2

Search for the Cisco Webex Meetings Scheduler app.

3

Select Get it now and follow the on-screen instructions.

Set Your Webex Site in Outlook

1

If you're using Outlook for desktop, in the Cisco Webex group on the ribbon, select Add Webex Meeting.


The Welcomescreen appears
2

Select Get Started.

3

Select or enter the Webex site URL that you want to use, in the format uwmadison.webex.com, and then select Next.


Copy

If you see a message that Webex Preferences wants to display in a new window, select Allow.
4

The Sign in screen opens in a new browser window. Enter your Microsoft 365 email address, and then select Next.



Outlook For Mac Copy Meeting Video

6

Select Add Webex Meeting to add a Webex meeting to your appointment. If you prefer to add a Webex Personal Room meeting when you add a Webex meeting to an appointment in Outlook, change the default meeting type. For more information, see Change the Default Meeting Type section.


Change the Default Meeting Type

You can change the default type of Webex meeting to use when you add a Webex meeting to an appointment in Outlook:

  • Webex meeting—Each meeting has a unique meeting link and video address.

  • Webex Personal Room meeting—All meetings use your Personal Room link as the meeting link and your Personal Room video address as the video address.

1

If you're using Outlook for desktop, in the Cisco Webex group on the ribbon in Outlook, select Webex Preferences.


2

Select the default meeting type from the drop-down list under Default meeting type and select Save.


Note-The change applies to all future Webex meetings that you add to appointments.

Schedule a Webex Meeting from Outlook

1

Create an appointment in Outlook.

2

Enter the appointment name, location, and start and end times.

3

If you want the appointment to repeat:

  • In the desktop app, select Reccurence in the ribbon and then select how often you want this appointment to repeat and when you want it to end.
4

To invite others:

  • In the desktop app, select Invite Attendees and then type one or more email addresses in the Required box.
5

In the Cisco Webex group on the ribbon in Outlook, select Add Webex Meeting.


After a few moments, the Webex meeting details are added to the body of the appointment.
6

(Optional) Edit the meeting options, such as add an alternate host or cohost. You can also set the entry and exit tone, enable breakout rooms(default) and change the meeting password

  • If you're using Outlook for desktop, in the Cisco Webex group on the ribbon in Outlook, select Webex Preferences.
Note- In order to add a cohost/s, you must add the attendee/s to the Required field and they must have a Webex account with UW-Madison.For
Select Update meeting when you've finished editing the meeting options.
7

Select Send.

The appointment shows the Webex meeting details, including a link to join the meeting. You can copy the link and share it with others.

After you schedule a meeting, you can use Outlook to edit it at any time. You can change the attendees, the meeting information, such as the date and time, the meeting options, and remove the Webex meeting.

When you edit a scheduled meeting, an updated email invitation is sent to the attendees and the meeting information on your Webex site is updated.

1

In your Outlook calendar, edit the scheduled meeting.

2

Change any of the following:

  • To add attendees, select Required.

  • Edit the subject, location, date, time, or recurrence.

The Webex meeting details look similar to the following:


3

Change the Webex meeting options. If you're using Outlook for desktop, in the Cisco Webex group on the ribbon in Outlook, select Webex Preferences.


Select Update meeting when you've finished editing the meeting options.
4

Select Send Update.

Outlook For Mac Copy Meeting Photos


Please remember that Zoom accounts can only run (host) one meeting at a time. Review our guide on Scheduling Zoom Meetings as Someone Else in Mac Outlook for more information.

Zoom for Outlook makes it easy for you to schedule, start, and join Zoom meetings and Personal Room meetings directly from Microsoft Outlook. When it’s time to join, everyone can click the link in the calendar invitation or they can join from a video system or phone.

  1. Open Outlook on your Mac
  2. Select the Calendar option in the bottom left-hand corner of the screen.
  3. Begin to schedule a new meeting by selecting New Meeting in the top left-hand of your screen.
  4. You will now see the new meeting window. Select the Add a Zoom Meeting icon in the top right.

    NOTE: Steps 5 through 8 are only performed the first time you schedule a Zoom meeting in Outlook.

  5. If the following message pops up:
    1. Click the Sign in with SSO
    2. If you don’t get this message skip to step 9
  6. Enter rutgers in the domain field and click Continue
  7. Enter your NetID and NetID password on the Rutgers Central Authentication Service (CAS) window
  8. Click Login
  9. You will now see that a Zoom meeting has been added to your event, and you can schedule it as you would any other Rutgers Connect calendar event. You have to view the full details of the meeting in order to view the Zoom button. It won't show up in the small window that pops up when you create a meeting. The Zoom meeting will be adjusted to match the time and date set by the calendar event. The details will be in the notes for the meeting and the title of the meeting will be taken from the title you put on the calendar appointment. If you edit the event in the future, the Zoom meeting will be updated accordingly.

Outlook For Mac Copy Meeting Notes

Zoom Meeting Settings

Outlook For Mac Copy Meetings

  1. Meeting settings can be adjusted by clicking on the Settings option.
  2. After the information has been added to the calendar invite, you can click on Settings under the Zoom option to change the settings for that meeting.